Roster builder
Build by unit, team, and grade with repeating patterns. Copy last month forward and adjust only what changed.
Staff Scheduling
Coverage you can see, weeks ahead.
Smart scheduling and shift management that reduces gaps and improves coverage — published to every phone the moment it changes, and wired directly into on-call routing.
- One roster
- No competing spreadsheets
- Live gaps
- Flagged before the shift
- Mobile first
- Staff check shifts anywhere
MTWTFSS
Night shift · 19:00–07:00
6 of 6 clinicians assigned
Paediatrics · Wed 22:00
1 open slot — 3 eligible staff notified
Swap request · Fri 15
Awaiting unit lead approval
Illustrative interface — configured to your units during onboarding.
Capabilities
Scheduling that respects how hospitals actually work
Grades, skills, leave, and fatigue rules — not just names in boxes.
Shift swaps with approval
Staff propose swaps in the app. Unit leads approve or decline, and every decision is logged with a timestamp.
Coverage alerts
Unfilled slots surface early and notify eligible staff, so gaps get closed before they turn into an unsafe shift.
Leave and absence
Annual leave, study leave, and sick cover are visible in the same view, so the roster reflects who is genuinely available.
On-call integration
The published roster drives message routing. Change the schedule and the on-call destination changes with it.
Personal shift view
Every clinician sees their own month, gets reminders before a shift, and can export it to a personal calendar.
The workflow
Plan once, publish everywhere
1
Draft the month
Start from last month's pattern, apply leave, and let Helix flag rule breaches while you work.
2
Publish to staff
One action pushes the roster to every phone and updates on-call routing at the same moment.
3
Manage the exceptions
Swaps, sick calls, and last-minute cover run through an approval trail instead of a phone call nobody recorded.
What this replaces
- Spreadsheets emailed around with three versions in circulation
- Printed rotas on a notice board that went out of date on Tuesday
- Swap agreements made verbally and forgotten by the weekend
- Calling four people to find out who is actually covering tonight
- Month-end reporting rebuilt by hand from paper records
Bring your next roster into Helix.
We will import your current schedule and show you the gaps you are carrying today.